Administration | Ownership | Retention | Storage

Unless otherwise stated, Emory's existing technology and copyright policies and procedures will apply to the Emory iTunes U site. These include but are not limited to:

Content contributors to iTunes U will complete and sign a form stating that the podcast (audio, video and images) contains only materials personally created and that no part of the content constitutes defamation, slander, invasion of privacy, or violation of any right of publicity or other rights of any person or entity. If the podcast contains materials not personally authored or are outside public domain, contributors must also attest in the form that all necessary licenses, consents and authorizations have been secured.

Questions about copyright and related issues will be referred to the Emory's Office of the General Counsel.

Administration of iTunes U

Using guidelines approved by the Editorial Board, the Site Administrator will create section pages and album covers, giving appropriate permissions to the content provider. The Site Administrator will be responsible for monitoring storage and bandwidth limits on the iTunes U site to avoid additional fees excised by Apple and to ensure proper load balancing on the server.

Uploading content is the responsibility of the content creator or producer.

Backup of materials uploaded to iTunes U is the sole responsibility of the content provider. Neither Apple nor the site administrator is responsible for maintaining backups of iTunes U content


All materials uploaded to Emory's iTunes U maintain their prior ownership when uploaded. Ownership is covered by Emory's copyright and intellectual property polices for faculty, staff and students.

An Emory academic department, chartered campus organization, faculty member, staff member or student must sponsor materials uploaded to the Public Content section of Emory's iTunes U.

Emory encourages faculty and event sponsors to arrange for recording of material of potential interest to iTunes U and to secure release forms from all participants at the time of recording.

No materials may be sold directly through iTunes U (Apple policy). However, the iTunes U Editorial Board will consider requests from content providers to upload a short piece of "preview" content that may link to a third party site selling the book or other offering. [ex. a recently published book authored by faculty member.]


Policies regarding University data are subject to existing policies regarding retention (http://records.emory.edu) and content (http://policies.emory.edu/).

Content considered to be inappropriate may be removed from iTunes U without warning and pending the outcome of further investigation. Content may also be removed by its owner without warning.Content may be removed by site or section administrators in accordance with expiration procedures.

iTunes U is neither an official data repository or archival database for Emory University. Policies and procedures regarding data retention and legal discovery must take this fact into account. Content on iTunes U may be downloaded and uploaded regularly, not only by users but by site administrators. As this happens, metadata about content creation/modification might be changed, even if the content itself remains unchanged. This means that difficulties arise because it is important to maintain a record admissibility which include being reliable, authentic, complete and unaltered, and usable. In most cases documentation in needed to demonstrate these characteristics of a record. All this is to say that content on iTunes U is considered an unauthenticated copy of content that exists elsewhere and is not considered a University "record".

Content is not created within the iTunes U environment and therefore, the content on iTunes U cannot be said to be original content nor should it be expected that the copy of content on iTunes U is the only copy of that content that exists. This is made clear to all content providers through consultation as well as during their initial online request for space.

iTunes U Academic Course Retention

iTunes U courses are organized by semester. Students from previous semesters will continue to see content from their previously-enrolled courses for two years.


The Editorial Board is the ultimate arbiter of appropriate content for distribution on iTunes U. Emory recognizes that posting material online is a legitimate way to increase audience gather content into an Emory-branded media gateway. Storage and bandwidth issues may, however, force the University to limit uploaded material.