Emory Storage Comparison Matrix

Feature OneDrive Consumer OneDrive for Business (Education) Box (Consumer) Emory Box   (Box Enterprise) Apple iCloud Google Drive DropBox Amazon Cloud Drive NAS/Isolon Emory Trusted Storage
Emory BAA coverage NO YES NO YES NO NO NO NO n/a n/a
Approved for Emory sensitive Data (HIPAA approved) NO YES NO YES NO NO NO NO No YES
HIPAA support (via BAA) NO YES NO YES NO NO NO NO n/a n/a
FERPA Compliance NO YES NO YES NO NO NO NO Yes Yes
FINRA Compliance NO YES NO YES no no
FISMA ATO Compliance NO YES NO no no
PCI Compliance NO NO / TBD (as prior to Oct 2016) NO NO no no
FEDRAMP compliant NO YES, FEDRAMP approved.  Pending review by Emory Security. NO YES, FEDRAMP approved. Pending review by Emory Security. no no
ISO 27001 NO YES
FIPS 140-2 NO YES
EU-US Privacy Shield Framework NO In progress or TBD NO YES no no
EU Standard Model Contract NO YES NO   no no
TRUSTe certification for privacy policy YES NO YES no no
Published public security certification and compliance information Yes:  https://products.office.com/en-us/business/office-365-trust-center-compliance-certifications

https://www.microsoft.com/en-us/TrustCenter/
https://www.box.com/security
GDPR Compliant YES YES
no no
Should you use this storage for storing Emory data? (depending on business unit workflow) NO YES NO YES NO NO NO NO YES YES
Emory Cost Not Supported Provided free to Emory as a part of Office 365 for Education Free and Paid Options No Cost Not Supported Not Supported Not Supported Not Supported ? ?
Emory Eligibility Personal Data Only All Emory users Personal Data Only Free to all active faculty, staff, and students.ï¿¿ Free for Sponsored accounts if requested. Personal Data Only Personal Data Only Personal Data Only Personal Data Only All Emory users as controlled by departments that pay for the service All Emory users as controlled by departments that pay for the service
File size restrictions 10GB 15GB 250MB for free plan, 5GB for paid personal plan 15 GB ? 5TB 10GB via web, none using apps 2GB (unlimited with desktop app) ? ?
Free storage / Storage Quota 5GB 5TB per user, 1TB per Office 365 Group 10GB 100 GB default, unlimited if approved 5GB 15GB With Prime Membership
OS Support Windows 10 native client, Win, Mac, Android, iOS, Win Phone, web browser Win, Mac, Android, iOS, Win Phone, web browser Win, Mac, Android, iOS, Win Phone, BlackBerry, web browser Win, Mac, Linux, Android, iOS, Win Phone, BlackBerry, Kindle Fire, web browser Win, Mac, iOS Win, Mac, Chrome, Android, iOS, web browser Win, Mac, Linux, Android, iOS, Win Phone, BlackBerry, Kindle Fire, web browser Win, Mac, Linux, Android, iOS, Kindle Fire, web browser
File synchronization (to local computer) Yes, with selective options (to select only certain folders/files) Yes, with selective options (to select only certain folders/files) Yes, to one or multiple systems.
Microsoft Office integration Office 2013 (Win), Office 2016 (Win or Mac), Office Online Office 2013 (Win), Office 2016 (Win or Mac), Office Online Via client with data sync locally Edit directly in Box with Office online or desktop (if Office installed) Via client with data sync locally With Google Docs Via client with data sync locally Via client with data sync locally
OWA (Outlook web) integrated support No Yes No No No No No No No No
Google Gmail connector NO NO ? NO No No
FTP Access NO NO ? With 3rd party app integration Not Supported by Emory Not Supported by Emory Not Supported by Emory Not Supported by Emory Only via dept server connectivity; sftp server or scp server is preferred. ? Doubt this is allowed
Email to folder capability Not Supported by Emory Yes if workflow is created via Microsoft Flow ? YES Not Supported by Emory Not Supported by Emory Not Supported by Emory Not Supported by Emory Only via local custom scripts Only via local custom scripts
API / REST access NO Yes; admin controlled ? Yes
Built in audio/video capture Yes via mobile app Yes via mobile app NO
Co-Authoring support Yes, Office Online (Office 2016 support coming soon) With Google Docs
Restore capability / Versioning / Backup Yes for last 30 days Yes, recoverable per last 30 instances of each modified file For all versions deleted in last 90 days.
Full index search capability (search for words or phrases in documents) Yes Yes, also enhanced search on file types, authors, dates, etc...
Internal File Sharing n/a Yes n/a Yes n/a n/a n/a n/a
External File Sharing Yes Yes Yes Yes Yes
Anonymous file sharing (remote user does not need to authenticate) not supported NO Yes NO
External file share access User must sign in with Microsoft account, or an Office 365 identity With any type Box Account With any type Box account, with restrictions for sensitive data.
File sharing experience Share folders or files, send via email or URL Notifications, links, web and sync access Notifications, links, web and sync access
File share expiration (can the share be set to auto expire) Yes globally (not set); coming soon per share Yes YES
File and folder moves and renames Yes Yes YES YES
User notification for file add, change, or comments Yes, via Microsoft Flow options YES YES
On Demand file access Yes Yes Yes
Mobile clients Client available from app stores, Outlook Mobile, Office 365 Groups app, iOS Files app, and others Available from app stores, and via Outlook Mobile Yes, for android and ios Yes, for android and ios Native in iOS and available in iTunes only Available via app stores Available via app stores
Disaster recovery Yes, data is stored in geo-dispersed data centers.ï¿¿ Backups run every 12 hours and retained for 14 days. Yes Yes
High availability Yes Yes Yes
Data center security compliant Yes, numerous Yes Yes
Availability SLA (uptime) 99.90% No Durability SLA
Approval workflows Yes with Microsoft Flow No Yes
File preview capability Yes Yes Yes
Comments at file level No Yes Yes
Comments at folder level No No No
Tasks at file level Yes with Microsoft Flow Yes
File synchronization and sharing for VDI (or multiprofile computers) Not natively; can be done containerized. OneDrive for Business does not separate the EFSS functionality from the host OS and assign to specific user.
Two Factor Authentication (MFA) Yes No Yes
Authentication service ADFS (SSO for Office 365 services) No Shibboleth (SSO for other web services)
Rights management protection Yes
EFSS encryption Yes (server side); Client side cache needs local client encryption Yes (server side); Client side cache needs local client encryption Yes (server side); Client side cache needs local client encryption
Encrypted transmission/transfer Yes Yes Yes
Encryption on mobile Yes via Rights Management or Device encryption Yes via Rights Management or Device encryption Yes via Rights Management or Device encryption
Ability to Like or rate a file Yes No No
Complex workflows With Microsoft Flow No No
Digital signature Yes with Docusign for SharePoint Online integration Yes, with Docusign.
Documented handicap accessibility options Yes
File bulk upload Yes Yes, using Box Sync Yes, using Box Sync
Administrative
Full Audit capability n/a Yes, user, Emory admin, Microsoft admin n/a Yes n/a n/a n/a n/a
Data loss prevention integrated n/a Yes via Office 365 DLP and Microsoft Cloud App Security n/a n/a n/a n/a n/a
Admin control over 3rd party application integration/access n/a Yes if Office 365 integrated; no if user enters ID and password in 3rd party n/a Yes n/a n/a n/a n/a
Can suspend access to users account n/a Yes n/a Yes n/a n/a n/a n/a
Auto provisioning of accounts n/a Yes, for all Emory users n/a Self Provisioned on first access n/a n/a n/a n/a
Admin can transfer data to different accounts n/a TBD via direct OneDrive to Onedrive.
Can grant co-author access. Can export to SharePoint site.
n/a Yes n/a n/a n/a n/a
E-Discovery capable (legal cases) n/a Yes, and can be combined along with SharePoint and e-mail n/a Not enabled in Emory Environment n/a n/a n/a n/a
Restrict access to synchronize data locally n/a Limited to Intune MDM n/a n/a n/a n/a n/a
Restrict access where allowed to open files (or types) n/a Limited to Intune MDM n/a n/a n/a n/a n/a
Remote wipe of cached data n/a Limited to Intune MDM n/a n/a n/a n/a n/a
Legal Hold capability No Yes No No No No No
Customized terms of service before use no no no yes
Antivirus scanning Yes