ITSC-Business Intelligence and Enterprise Data Warehouse

Monthly Meeting Schedule:  Third Thursday, 1:00pm - 2:00pm

Members

Susan Cooper (Chair)Analytics and Reporting
Ben Perlman Emory Campus Life
Bill LambertFinance, Grants & Contracts
Dave MillerFinance
David ClarkEmory Campus Life
Jennifer GoreResearch Administration
JoAnn McKenzieProvost Academic Affairs
Josh GreenbaumAdvancement and Alumni Engagement
Justin ShepherdProvost Academic Affairs
Paul WeltyProvost Academic Affairs
Peter BuchEmory University Human Resources
Charles Elliott (non-voting)Library and Information Technology Services
Dana Haggas (non-voting)Library and Information Technology Services
Nik Dimtrov (non-voting)Provost Academic Affairs

 

Charter Effective Date

  • Approximate Date: 1 June 2019

 

Purpose or Mission Statement

  • A work prioritization entity to prioritize enterprise data warehouse related work (approximately greater than 40 hours) to support institutional strategic initiatives.
  • Establish processes to assist in the prioritization of work requests/projects to support enterprise data needs.
  • The BI-DW Governance committee will review and make recommendations to prioritize enterprise data warehouse projects. It is an established component of Emory University's IT Governance and meets on an ongoing basis. The committee provides direction on the portfolio of subject areas implemented in the enterprise data warehouse and future state architecture as well as facilitates opportunities for coordination among data stewards.

Membership

  • Proposed composition:
    • Institutional Research
    • Data Stewards from HR, Student, Healthcare, Research Administration, and Finance content areas
    • 2 School representatives
    • 2 LITS leadership non-voting members
      • Director, Enterprise Applications
      • Manager, DWBI Team
    • As new content areas are loaded into the warehouse, Data Stewards will be added

Policies and Procedures

  1. Meetings 

    1. Meetings shall be announced with adequate time for arrangements and preparation. Background material and a final agenda shall be circulated in advance.
    2. Meetings will normally be scheduled for at least a 1-hour time slot on a monthly basis. The committee may change the frequency of the meetings.
    3. Meeting minutes will be documented with key decisions and next steps from each meeting distributed to the members for comment and revision prior to becoming publicly available.
  2. Decision Making

    1. Consensus is a core value. To promote consensus, the process requires the Chair to ensure that the group considers all legitimate views, proposals, objections, and endeavors to reconcile them. When unanimity is not possible, the group strives to make decisions that are supported by the available evidence, and then to submit the issue to vote.
    2. A simple majority vote from the group of voting members is required for a final decision. Decisions are reached by face-to-face meeting, teleconference, electronic communication, or any combination of the above.
    3. There must be a quorum of at least 65% of the voting members present to conduct committee business.
  3. Membership

    1. The membership shall consist of at least 5 but not more than 10 voting members.
    2. The committee consists primarily of data stewards representing the existing subject areas: Human Resources (University and Healthcare), Finance, Student, and Research. Additional membership will be extended to members of the Data Advisory Committee.
    3. The membership shall consist of ex-officio members as determined by the LITS CIO and typically would include the Director, Enterprise Applications and Manager of LITS: BI/DW.
    4. If the number of voting members falls below five, the group is required to select additional members to reach the required number.
    5. Membership term of service is 2 years; however, members can serve successive terms per the discretion of the CIO and the unit represented. The chairperson can work with the CIO and unit to determine the new member.
  4. Attendance

    1. Every member must make a concerted effort to attend all meetings (face to face meetings and teleconferences). If a member consistently misses meetings, the committee may vote to remove that person's membership.
    2. Each EBI Governance member may choose a representative that could attend a meeting if the member is unable to attend. The member in question is responsible to see that the representative is informed of the present state of the EBI Governance business. The representative does not have voting privileges.
    3. If a member cannot attend for a semester, this person can designate a proxy in consultation with the committee chair. This proxy can vote on behalf of the committee member.
    4. Openness and Confidentiality
    5. Meeting minutes will be published regularly. Meetings are open to outside attendance upon request.