Student Services Subcommittee

Monthly Meeting Schedule: Third Monday, 2:00pm - 3:00pm

Members:

Emily Tallant (Chair)Emory College of Arts and Sciences
Bob HamiltonCampus Life
Daniel TrammellOxford College
Eddie ParsonsCampus Life
Jeff LaGoyProvost Academic Affairs
Jennifer PatilSchool of Public Health
Jessica Lowy, PhDGoizueta Business School
JoAnn McKenzieProvost Academic Affairs
John LeachProvost Academic Affairs
Kelley LipsOxford College
Lars MeyerLibrary and Information Technology Services
Linda WardLaney Graduate School
Mike CrutcherEmory College of Arts and Sciences
Mike JacubentaFinance
Shelly HartCandler School of Theology
Susan HobsonProvost Academic Affairs
Urvi PatelFinance
Beth Broyles (non-voting)Provost Academic Affairs
Dana Haggas (non-voting)Library and Information Technology Services
Dean Schuh (non-voting)Library and Information Technology Services
Lee Clontz (non-voting)Library and Information Technology Services

 

Purpose or Mission Statement

This committee provides a consistent, transparent process to review and make recommendations to IT Steering for oversight, authorization, and prioritization of operational and project work for student facing or supporting products or services. 

Scope

ITSC Student Services Subcommittee is responsible for reviewing business cases that are student facing systems or supporting services for Emory University. In addition to reviewing submitted business cases, ITSC Student Services Subcommittee may request additional information or revisions of submitted business cases. 

Review by ITSC Governance is required for any unit, including LITS, if either of the following criteria is met:

  • A new or significant upgrade to a customer-facing product or service utilized as an Enterprise offering (2 or more schools or units).
    • Interfolio, Slate, Enterprise Health, Policy Management
  • An integration with an Enterprise service or data source
    • PeopleSoft (HR, Student, Finance)
    • Creating a new web service for integration

Responsibilities

Attendance

  1. Every member must make a concerted effort to attend all meetings (face to face meetings and teleconferences). If a member consistently misses meetings, such as greater than 1/3 of meetings, the committee may vote to remove that person's membership.
  2. Each ITSC Student Services Subcommittee member may choose an alternate who could attend meetings if the member is unable to attend. The member in question is responsible to see that the alternate is informed of the present state of the ITSC Student Services Subcommittee’s business. Attendance by an alternate does not constitute attendance by the member. Alternates cannot cast votes for members.
  3. If at any time a committee member feels that they cannot fulfill their duties by regular attendance at meetings, the member should contact the chair to discuss their membership and replacement.

Policies and Procedures

Decision Making

  1. Agendas will specify when a vote is scheduled and supporting information will be circulated at least a week before a vote is to be taken, unless the chair approves a shorter timeframe, whether at a face-to-face meeting or by electronic means.
  2. A simple majority vote from the group of voting members is required for a final ITSC Student Services Subcommittee decision. The ITSC Student Services Subcommittee may reach decisions by face-to-face meeting, teleconference, electronic communication, or any combination of the above.
  3. There must be a quorum of at least nine voting members present for a vote to be taken.
  4. As condition of approval the committee may request an update after the approved product is in production.