Student Services Subcommittee
Monthly Meeting Schedule: Third Monday, 2:00pm - 3:00pm
Members
| Emily Tallant (Chair) | Emory College of Arts and Sciences |
| Daniel Trammell | Oxford College |
| Eddie Parsons | Campus Life |
| Haniya Vaid | Advancement and Alumni Engagement |
| Jack Metropol | Finance |
| Jeff LaGoy | Provost Academic Affairs |
| Jena Black | Rollins School of Public Health |
| Jessica Lowy, PhD | Goizueta Business School |
| Joseph Dorsey III | Provost Academic Affairs |
| Justin McCormick | Provost Academic Affairs |
| Katie Cox | School of Law |
| Kelley Lips | Oxford College |
| Kurt Haas | Provost Academic Affairs |
| Lars Meyer | Emory Libraries |
| Matthew Aron | Academic Technology Services |
| Shelly Hart | Candler School of Theology |
| Beth Broyles (non-voting) | Provost Academic Affairs |
| Dean Schuh (non-voting) | Office of Information Technology |
| Urvi Patel (non-voting) | Finance |
Purpose or Mission Statement
This committee provides a consistent, transparent process to review and make recommendations to IT Steering for oversight, authorization, and prioritization of operational and project work for student facing or supporting products or services.
Scope
ITSC Student Services Subcommittee is responsible for reviewing business cases that are student facing systems or supporting services for Emory University. In addition to reviewing submitted business cases, ITSC Student Services Subcommittee may request additional information or revisions of submitted business cases.
Review by ITSC Governance is required for any unit, including OIT, if either of the following criteria is met:
- A new or significant upgrade to a customer-facing product or service utilized as an Enterprise offering (2 or more schools or units).
- Interfolio, Slate, Enterprise Health, Policy Management
- An integration with an Enterprise service or data source
- PeopleSoft (HR, Student, Finance)
- Creating a new web service for integration
Responsibilities
Attendance
- Every member must make a concerted effort to attend all meetings (face to face meetings and teleconferences). If a member consistently misses meetings, such as greater than 1/3 of meetings, the committee may vote to remove that person's membership.
- Each ITSC Student Services Subcommittee member may choose an alternate who could attend meetings if the member is unable to attend. The member in question is responsible to see that the alternate is informed of the present state of the ITSC Student Services Subcommittee’s business. Attendance by an alternate does not constitute attendance by the member. Alternates cannot cast votes for members.
- If at any time a committee member feels that they cannot fulfill their duties by regular attendance at meetings, the member should contact the chair to discuss their membership and replacement.
Policies and Procedures
Decision Making
- Agendas will specify when a vote is scheduled and supporting information will be circulated at least a week before a vote is to be taken, unless the chair approves a shorter timeframe, whether at a face-to-face meeting or by electronic means.
- A simple majority vote from the group of voting members is required for a final ITSC Student Services Subcommittee decision. The ITSC Student Services Subcommittee may reach decisions by face-to-face meeting, teleconference, electronic communication, or any combination of the above.
- There must be a quorum of at least nine voting members present for a vote to be taken.
- As condition of approval the committee may request an update after the approved product is in production.